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Billing

Internal team billing for managing employee salaries, wallets, invoicing and storing financial information. Ensures complete transparency of settlements between company and employees.

Admin Panel​

Billing - Admin

Full control over team finances for managers and HR.

Administrator Capabilities​

Salary calculation setup:

  • Flexible salary calculation system for each employee
  • Formula selection:
    • Fixed rate - constant amount per period
    • Revenue percentage - percentage of project/company revenue
    • Grid - progressive scale based on performance
    • Combined - fixed + percentage or other combinations
  • Payment period setup (weekly, bi-weekly, monthly)
  • Link to specific projects or overall revenue
  • Automatic recalculation when metrics change

Salary management:

  • View all employees and their salary data
  • Base rates and final payment calculations
  • Track bonuses and penalties per employee
  • Salary change history
  • Mass payouts for team

Wallets and payment details:

  • View payment details of all employees
  • Manage payout methods (cards, crypto wallets, accounts)
  • Verify and confirm wallets
  • Payment details update history

Invoicing:

  • Create salary payout invoices
  • Bulk invoice generation
  • Detailed breakdown per employee
  • Export data for accounting
  • Archive of all issued invoices

Financial information:

  • Total payroll fund
  • Upcoming payments summary
  • Bonus and penalty statistics
  • Personnel cost dynamics
  • Analytics by departments and projects

Billing settings:

  • Payment periods (weekly, bi-weekly, monthly)
  • Payment currencies
  • Invoice templates
  • Payment notifications
  • Payment system integration

User Panel​

Billing - User

Employee's personal account with complete salary calculation transparency.

Employee Capabilities​

Salary view:

  • Base rate
  • Accrued bonuses with reason descriptions
  • Applied penalties with justification
  • Total amount payable
  • Calculation formula: Base rate + Bonuses - Penalties

Details:

  • Breakdown by periods (current month, previous months)
  • History of all accruals and deductions
  • Bonus and penalty application dates
  • Administration comments
  • Link to projects and tasks

Wallet management:

  • Add payment details
  • Support for multiple payout methods:
    • Bank cards
    • Bank accounts
    • Cryptocurrency wallets
    • Electronic payment systems
  • Set priority payout method
  • Edit and delete wallets

Payment history:

  • All received payments
  • Dates and amounts
  • Payment statuses
  • Payout method
  • Download confirmations

Transparency:

  • Visibility of all operations affecting salary
  • Understanding how final amount is formed
  • Access to change history
  • New accrual notifications

Billing Workflow​

For Administrator​

  1. Salary calculation:

    • System automatically accounts for base rate
    • Bonuses added from Finance module
    • Penalties deducted from Finance module
    • Final amount formed

  2. Invoicing:

    • Select period and employees
    • Verify data correctness
    • Generate invoices for accounting
    • Export in required format

  3. Processing payments:

    • Select invoices to pay
    • Use employee wallet details
    • Mark payment as completed
    • Notify employees

For Employee​

  1. Check accruals:

    • Regular review of current salary
    • Monitor bonuses and penalties
    • Understand reasons for changes

  2. Manage payment details:

    • Add/update wallet for payouts
    • Verify data accuracy
    • Change priority payout method

  3. Receive payments:

    • Accrual notification
    • Receive funds to specified wallet
    • Check in payment history

Salary Calculation Formulas​

Salary Calculation Setup

Flexible employee compensation setup system with various calculation formulas.

Fixed Rate​

Constant amount for chosen period regardless of results.

When to use:

  • Stable positions (administrators, accountants)
  • Beginning employees
  • Fixed salary without variable part

Setup:

  • Amount: specify fixed amount
  • Period: week, 2 weeks, month
  • Currency: select payout currency

Example:

Fixed rate: $1000 / month
Final salary = $1000 + bonuses - penalties

Revenue Percentage​

Percentage rate from project or entire company revenue.

When to use:

  • Sales managers
  • Buyers and media buyers
  • Employees on projects with variable income
  • Motivation for revenue increase

Setup:

  • Percentage: from 1% to 100%
  • Revenue source: specific project or entire company
  • Calculation period: which period to consider revenue
  • Minimum guarantee (optional)

Example:

Percentage: 5% of project revenue
Project revenue for month: $50,000
Final salary = ($50,000 × 5%) + bonuses - penalties = $2,500

Grid (Progressive Scale)​

Rate depends on achieving certain indicators (KPI, sales volume, lead count).

When to use:

  • Tiered motivation
  • Progressive compensation with performance growth
  • Results gamification

Setup:

  • Define levels and corresponding rates
  • Metric for calculation (revenue, leads, conversion)
  • Indicator evaluation period

Example:

Level 1: up to $10,000 revenue → 3%
Level 2: $10,001 - $25,000 → 5%
Level 3: from $25,001 → 7%

Revenue: $30,000
Calculation:
- $10,000 × 3% = $300
- $15,000 × 5% = $750
- $5,000 × 7% = $350
Final salary = $1,400 + bonuses - penalties

Combined Formula​

Combination of several calculation types for flexible motivation system.

When to use:

  • Guaranteed salary + result-based motivation
  • Complex compensation schemes
  • Balance stability and motivation

Combination options:

  • Fixed + Percentage - base rate + revenue percentage
  • Fixed + Grid - salary + progressive bonuses
  • Percentage + Grid - percentage with progressive scale
  • All together - fixed + percentage + grid

Example (Fixed + Percentage):

Fixed rate: $500 / month
Percentage: 3% of revenue
Revenue: $40,000

Calculation:
Final salary = $500 + ($40,000 × 3%) + bonuses - penalties
Final salary = $500 + $1,200 + bonuses - penalties = $1,700

Period Setup​

Choose frequency of salary calculation and payout:

  • Weekly - every week (52 payments per year)
  • Bi-weekly - every two weeks (26 payments per year)
  • Monthly - once per month (12 payments per year)
  • Custom period - your own interval

Important: When changing period, formulas automatically recalculate proportionally.

Important​

  • Full transparency - every employee sees their salary breakdown
  • Data security - payment details stored encrypted
  • Change history - all operations logged in Activity Log
  • Flexible settings - support for various currencies and payout methods
  • Automation - system automatically calculates final amounts based on base rates, bonuses and penalties

Why​

  • Calculation transparency - employees always understand how their salary is formed
  • Time savings - automatic calculation instead of manual spreadsheets
  • Team motivation - bonus visibility encourages better results
  • Centralized storage - all financial data in one place
  • Payout convenience - storing payment details simplifies salary transfer process
  • Cost control - administration sees complete picture of payroll fund
  • Finance — revenue, penalties and bonuses management
  • Team — employee and role management
  • Settings — system configuration